Last Updated: October 27, 2026
Capital Preparatory respects the privacy of students, parents, guardians, prospective families, and website visitors. This Privacy Notice explains how we collect, use, disclose, and protect personal information when you visit our website, submit an inquiry, request enrollment information, or communicate with our school.
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Information We Collect
Depending on how you interact with Capital Preparatory, we may collect the following information:
Personal and Contact Information
- Names, email addresses, phone numbers, and mailing addresses.
- Parent or guardian contact information.
- Student information submitted through enrollment inquiries or school-related forms.
- Messages, questions, and other correspondence sent to our school.
School-Related Information
- Enrollment inquiries and application information.
- Appointment requests and school visit inquiries.
- Information voluntarily provided to help us respond to questions about school programs and services.
Website and Technical Information
- IP addresses, browser types, device information, and general website usage data.
- Cookies and similar technologies used to support website functionality and understand website performance.
SMS and Text-Message Information
When you communicate with Capital Preparatory by text message, we may collect your mobile phone number, text-message correspondence, and information about your consent to receive SMS communications.
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How We Use Your Information
Capital Preparatory may use personal information to:
- Respond to questions about enrollment, school programs, and admissions.
- Coordinate appointments, school visits, and other requested communications.
- Provide school-related information requested by prospective families, parents, or guardians.
- Process and respond to submitted forms and inquiries.
- Communicate with families regarding relevant school matters.
- Maintain school records and correspondence.
- Operate, maintain, and improve our website.
- Protect the security of our website and comply with applicable legal obligations.
We use personal information for the purposes for which it was collected or as otherwise permitted by applicable law.
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SMS Privacy
Capital Preparatory collects mobile phone numbers, text-message correspondence, and consent information to respond to inquiries and provide requested school-related information.
Mobile phone numbers provided for SMS communications, mobile opt-in information, and text-message consent will not be shared with third parties or affiliates for marketing or promotional purposes. No mobile phone numbers or SMS consent information will be shared with third parties or affiliates. These protections apply notwithstanding any other information-sharing provisions in this Privacy Notice.
Capital Preparatory uses text messaging to respond to inquiries and provide requested school-related information. Staff may respond to incoming text messages or obtain verbal permission before sending requested information. School-wide announcements are sent through a separate messaging platform and are not part of this individual texting program.
SMS consent information will not be shared with third parties or affiliates for their own marketing or promotional purposes.
For details about SMS messaging, consent, message frequency, and opt-out instructions, please review our SMS Terms and Conditions.
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Sharing Your Information
Capital Preparatory does not sell or rent personal information in exchange for money.
We may share relevant information with service providers that help operate our website, manage communications, or provide necessary technical services, subject to applicable privacy obligations.
We may also disclose information when required by law, to respond to lawful requests, or to protect the rights, safety, and security of our school community.
SMS Privacy Restriction: Notwithstanding the general information-sharing practices described above, mobile opt-in information and text-message consent will not be shared with third parties or affiliates.
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Cookies and Website Analytics
Our website may use cookies and similar technologies to support website functionality, understand visitor activity, and improve the user experience.
Depending on the tools implemented on our website, these technologies may collect information such as browser details, pages visited, and general website usage patterns.
You may manage cookie preferences through available website controls or your browser settings. Where applicable, visitors may also exercise privacy rights relating to the use or sharing of personal information for advertising purposes.
These general website practices do not override the specific protections applicable to SMS opt-in information and text-message consent.
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Student and Children’s Privacy
Capital Preparatory recognises the importance of protecting information relating to students and minors.
Parents and legal guardians should provide information on behalf of their children when appropriate and as required by applicable law. We collect student information only as necessary for relevant school-related purposes and handle it in accordance with applicable privacy requirements.
Parents or legal guardians who have questions about information collected through our website or school-related forms may contact Capital Preparatory using the contact details provided below.
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Data Security and Retention
We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction.
Security Measures Include:
- Secure data transmission (SSL/TLS encryption)
- Access controls and authentication systems
- Regular security assessments and updates
- Staff training on data protection
- Incident response procedures
Important: While we implement strong security measures, no internet transmission is completely secure. Please exercise caution when submitting personal information online.
We retain personal information only as long as necessary for the purposes described in this Privacy Notice or as required by applicable law.
Retention Periods
We retain different types of information for different periods based on the purpose for which it was collected and applicable legal requirements. Generally:
- Contact inquiries and communications: Retained as long as necessary to respond to your inquiry and provide ongoing support
- Service-related information: Retained for the duration of our business relationship and as required by applicable laws
- Marketing communications: Retained until you opt out or withdraw consent, plus a brief period for processing
- Website usage and analytics data: Retained according to our analytics service providers’ policies and industry standards
- Legal and regulatory compliance: Retained as required by applicable laws and regulations
Specific retention periods may vary depending on the nature of our services, your relationship with us, and applicable legal requirements. When information is no longer needed, we securely delete, anonymize, or destroy it according to our data retention procedures.
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Your Privacy Rights
Depending on your location and applicable law, you may have the following rights regarding your personal information:
General Rights
- Access, Correction, and Deletion: Request a copy of your personal information, correct inaccurate information, or request deletion (subject to legal exceptions)
- Restriction: Request that we limit how we use your information
- Portability: Request your information in a portable format
- Objection: Object to certain uses of your information
- Withdraw Consent: Withdraw previously given consent at any time
School Communications
You may contact Capital Preparatory at any time to request changes to your communication preferences or ask us to stop sending non-essential school-related communications. For SMS messages, please refer to our SMS Terms and Conditions for opt-out instructions.
How to Exercise Your Rights
To exercise these rights, please contact us using the communication method provided on the website where your data was collected. We will respond to your request within the timeframe required by applicable law.
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California Privacy Rights
If you are a California resident, you have additional rights under the California Consumer Privacy Rights Act (CPRA), including the right to:
- Know: Request information about the categories and specific pieces of personal information we have collected about you
- Delete: Request deletion of your personal information, subject to legal exceptions
- Correct: Request correction of inaccurate personal information
- Opt-Out: Opt out of the “sale” or “sharing” of your personal information for cross-context behavioral advertising
We do not sell or rent your personal information in exchange for money. However, we may share identifiers (such as IP addresses or cookies) with analytics and advertising partners, which may be considered “sharing” under CPRA.
To exercise your CPRA rights, including opting out of data sharing, please contact us using the “Do Not Sell/Share My Personal Information” link available on our website. We will not discriminate against you for exercising your privacy rights.
The specific protections for mobile opt-in information and text-message consent described in the SMS Privacy section remain applicable regardless of other disclosures in this notice.
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Data Breach Notification
In the event of a data breach that is likely to result in a risk to your rights and freedoms, we will:
- Notify affected individuals within the timeframe required by applicable law
- Report to regulatory authorities as required
- Take immediate action to contain the breach and prevent further unauthorized access
- Provide information about what happened, what information was involved, and what steps we are taking
We are committed to transparency and will provide required notifications in line with applicable legal timelines.
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Changes to This Privacy Notice
We may update this Privacy Notice from time to time to reflect changes in our data processing practices, new legal requirements or regulatory guidance, technology updates or new services, and business operational changes.
When we make updates, we will post the revised Privacy Notice on this page and update the “Last Updated” at the top of the document.
For significant changes that affect your rights or how we handle your information, we will provide additional notice (such as by email or a website banner) and, where required by law, obtain your consent.
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Contact Capital Preparatory
If you have questions about this Privacy Notice, our SMS practices, or the handling of your personal information, please contact us:
Capital Preparatory
For SMS assistance, reply HELP to a text message, call our office, or email us. To opt out of SMS communications, reply STOP.